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Members area terms and conditions

Introduction

Girlguiding North East England is committed to protecting your privacy. This policy details the information we collect from you when you access the Girlguiding North East England website and the steps we take to ensure this information remains confidential.

Our intentions

We collect some basic information from you in order to improve your browsing experience. Except as explained in this policy statement, we will not release any personal information to a third party under any circumstances unless expressly authorised to do so by you, or if we are obliged to do so by law.

All information will be dealt with in accordance with the Data Protection Act 1998 and we will always aim to meet current Internet best practices.

The information we collect from you

We currently collect information about your computer in order to tailor the web pages we provide to you. This information is collected from your computer regardless of whether or not you register with us and is not personal to you. This includes the following:

  • operating system (eg Microsoft Windows XP)
  • browser software (eg Microsoft Internet Explorer v7.0)
  • your browser’s custom settings (eg the presence of a Macromedia Flash plug-in)
  • your IP address (the unique Internet network address of your machine)
  • your geographic location (or that of your Internet service provider)
  • access times (the time spent on the Girlguiding North East England website)
  • referring domain (the website you were browsing prior to your visit to the Girlguiding North East England website).

If you register with us, you also provide us with the following personal information:

  • Girlguiding membership number
  • Name
  • Email address
  • Phone no

We collect this information in order to verify your Region/County role and to create login details to the North East England website.

What we do with this information

The information about your computer detailed above is written to a text log file held on our web server. These log files are only accessible to the Web Manager at Girlguiding North East England and the server administrators at the third-party hosting company that manage the server.

The personal information you provide when you register with us is stored in a secure database on our own web server at the hosting company. This information is only accessible to the Web Manager at Girlguiding North East England and the server administrator at the hosting company.

What we store in cookie files

When you log in to the Girlguiding North East England members area, we store a small text file called a ‘cookie’ on your computer’s disk drive. This process is a very common practice, is completely harmless and cannot be used to run programs or deliver viruses to your computer.

This cookie holds information including the date of your last visit to the Girlguiding North East England website. If you chose to be recognised on your next visit to the website, we will store your chosen user name in this cookie file.

How we protect your personal information

We seek to comply with the Data Protection Act 1998 and take all reasonable care to prevent any unauthorised access to your personal data.

Girlguiding North East England does not sell or share any personal information about you to any outside vendors or advertising agencies.

How long do we hold your information on file?

We hold information about you for as long as you have a Region/County role that requires access to the information shared in the members’ area.

Contacting us

If you have any concerns about the Girlguiding North East England privacy policy or feel that we are not adhering to the provisions set out here, please do not hesitate to contact us by writing to:

Girlguiding North East England, 7 Alpha Court, Monks Cross Drive, Huntington, York, YO32 9WN

Your consent

By using the Girlguiding North East England website you consent to the provisions detailed in this policy.

 

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