Girlguiding North East England Inspire WhatsApp Community – Terms of Reference

The Girlguiding North East England Inspire WhatsApp Community exists to connect Inspire members aged 18–30 across the region, share relevant opportunities and updates, encourage peer support and networking, and provide a safe, inclusive space. It is a supplementary communication channel and does not replace official Girlguiding communications.

Membership

Open to Girlguiding members aged 18–30 based in North East England.

Members must leave the Community if they leave Girlguiding, move out of the region, or age out of Inspire.

Girlguiding North East England staff may conduct checks and remove members who no longer meet eligibility criteria.

Conduct and Policies

Members must follow all relevant Girlguiding policies, including the Code of Conduct, Digital Safeguarding Policy, Managing Information Policy, and Anti-Bullying and Harassment Policies.

All chats may be monitored by Inspire Region and County Coordinators. Admins may be appointed as needed and have discretion over membership and moderation.

Members must be respectful, inclusive, supportive. Keep discussions kind, relevant, and considerate of differing opinions.

Raising Concerns

Any behaviour not in line with Girlguiding policies should be reported to the Community admins.

Safeguarding concerns must be reported through official Girlguiding safeguarding procedures, not within the Community.

Privacy and Data

Members must not share others’ personal data without consent.

Phone numbers are visible within the Community; these must not be shared outside it.

1–1 conversations outside the Community are not monitored and fall outside the scope of these Terms of Reference.

Use of Sub‑Groups

The Community may include multiple sub-groups. Members may join or leave these freely and should post in the most relevant group.

Members may mute notifications at any time.

Appropriate Content

Suitable posts include Inspire-related opportunities, events, updates, questions, advice, and celebration of achievements.

Prohibited Content

Members must not share:

Confidential information about individuals

Political campaigning

Commercial advertising

Inappropriate language or content

Breaches of Girlguiding policies may result in removal from the Community.



Review of Terms of Reference

These Terms of Reference will be reviewed at least annually by the Inspire Coordinators and Girlguiding North East England staff. Updates may be made to reflect changes in policies, safeguarding guidance, or community needs, and members will be notified.